MICROSOFT OFFICE

Microsoft Office is a non-free commercial office suite of inter-related desktop applications, servers and services for the Microsoft Windowsand Mac OS X operating systems, introduced by Microsoft in August 1, 1989. Initially a marketing term for a bundled set of applications, the first version of Office contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. 










Over the years, Office applications have grown substantially closer with shared features such as a common spell checker, OLE data integration and Microsoft Visual Basic for Applicationsscripting language. Microsoft also positions Office as a development platform for line-of-business software under the Office Business Applications brand.

WORD PROCESSING (MS WORD)

IMPORTANT FEATURES OF MS-WORD

Ms-Word not only supports word processing features but also DTP features. Some of the important features of Ms-Word are listed below:

Ø  Using word you can create the document and edit them later, as and when required, by adding more text, modifying the existing text, deleting/moving some part of it.

Ø  Changing the size of the margins can reformat complete document or part of text.

Ø  Font size and type of fonts can also be changed. Page numbers and Header and Footer can be included.

Ø  Spelling can be checked and correction can be made automatically in the entire document. Word count and other statistics can be generated.

Ø  Text can be formatted in columnar style as we see in the newspaper. Text boxes can be made.

Ø  Tables can be made and included in the text.

Ø  Word also allows the user to mix the graphical pictures with the text. Graphical pictures can either be created in word itself or can be imported from outside like from Clip Art Gallery.

Ø  Word also provides the mail-merge facility.

Ø  Word also has the facility of macros. Macros can be either attached to some function/special keys or to a tool bar or to a menu.

Ø  It also provides online help of any option.

ELECTRONIC SLIDESHOW PRESENTATION (MS POWERPOINT)

PowerPoint presentations consist of a number of individual pages or "slides". The "slide" analogy is a reference to the slide projector. Slides may contain text, graphics, sound, movies, and other objects, which may be arranged freely. PowerPoint, however, facilitates the use of a consistent style in a presentation using a template or "Slide Master".

The presentation can be printed, displayed live on a computer, or navigated through at the command of the presenter. For larger audiences the computer display is often projected using a video projector. Slides can also form the basis of webcasts.

PowerPoint provides three types of movements:

Ø  Entrance, emphasis, and exit of elements on a slide itself are controlled by what PowerPoint calls Custom Animations

Ø  Transitions, on the other hand, are movements between slides. These can be animated in a variety of ways

Ø  Custom animation can be used to create small story boards by animating pictures to enter, exit or move.

NUMERICAL CALCULATION AND COMPUTATION (MS EXCEL)

Excel is an electronic spreadsheet program that can be used for storing, organizing and manipulating data.

When you look at the Excel screen you see a rectangular table or grid of rows and columns. The intersection point between a column and a row is a small rectangular box known as a cell. A cell is the basic unit for storing data in the spreadsheet. Because an Excel spreadsheet contains thousands of these cells, each is given a cell reference or address to identify it.

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Data Types, Formulas, and Functions

The types of data that a cell can hold include numbers, text or formulas. Just as in math class, formulas are used for calculations usually involving data contained in other cells. Excel and other electronic spreadsheets include a number of built in formulas used for common tasks known as functions.

Excel and Financial Data

Spreadsheets are often used to store financial data. Formulas and functions that are used on this type of data include:

Ø  Performing basic mathematical operations such as summing columns and rows of figures.

Ø  Finding values such as profit or loss.

Ø  Calculating repayment plans for loans or mortgages.

Ø  Finding the average, maximum, or minimum values in a specified range of data.

Excel's Other Uses

Other common operations that Excel can be used for include:

Ø  graphing or charting data to assist users in identifying data trends.

Ø  sorting and filtering data to find specific information.

The information garnered in a spreadsheet can easily be incorporated into electronic presentations, web pages, or printed off in report form.